Job Vacancy – Company Secretary
Archery GB is governed by a Board consisting of Elected Directors, Independent Directors and the Chief Executive working within Archery GB’s Memorandum and Articles. The Board is supported by the following officers who attend Board meetings but do not vote: Board Minute Secretary, Company Secretary, and President.
We are now seeking to appoint a new Company Secretary.
The Board has particular regard to the Code for Sports Governance and associated guidance. Board Directors exercise their power with due regard to relevant obligations under prevailing law and regulation, including the Companies Act and Archery GB’s Articles.
The Board’s key role is to provide strategic guidance to the organisation and its Executive thus protecting the interests of members and relevant stakeholders. Upon the retirement of the current Company Secretary, Archery GB is seeking a replacement.
The role of the Company Secretary is described below.
The position will be largely home based with required attendance at 6 Board Meetings per year (currently held in London and Birmingham on Saturdays) and the AGM. Preparation for meetings, supporting the Chair and other Board members and advising on governance matters means that there is a likely average time commitment of approximately 1 day a week for this role.
Remuneration will reflect the skills and experience of the appointee. The appointment will be on a contract basis for one year and then annually renewable.
The Company Secretary has a key role to play in ensuring that Board procedures are both followed and regularly reviewed. The Company Secretary should also strongly support the Chairman in ensuring the effective functioning of the Board.
The essential tasks of a Company Secretary are as follows:
- Ensuring the smooth and efficient running of the Board, including ensuring the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken
- Ensuring that all decisions are made in accordance with the Memorandum and Articles and other relevant policies
- Leading on governance issues
- Ensuring compliance with various legislative and regulatory requirements, including:
- Maintaining the company’s statutory registers and records, such as: a register of present and past Directors and secretaries; a register of all members, past and present; minutes of General Meetings and Board meetings
- Filing annual returns at Companies House
- Informing Companies House of any significant changes in the company’s structure or management
- Establishing and maintaining the company’s registered office as the address for any formal communications and ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address (also these details must also appear on the company website, emails and order forms)
- Ensuring the security of the company’s legal documents, including for example, the Certificate of Incorporation and Memorandum and Articles of Association
- Deciding on the company’s policy for the filing and retention of documents
- Leading on compliance with the Code for Sports Governance
- Advising Directors on their duties, and ensuring that they comply with corporate legislation and the Memorandum and Articles
As an officer of the Board, the Company Secretary will also work within the same rules as a Director, for example, the Companies Act and Archery GB’s Memorandum and Articles (including conflicts of interest).
- good verbal and written communication skills
- interpersonal skills and the ability to work well with people at all levels
- attention to detail and a well-organised approach to work
- the ability to prioritise work and to work well under pressure
- the capability to work with numerical information, plus analytical and problem-solving skills
- experience of working with legal documents
- a diplomatic approach and the confidence to provide support to high-profile company staff and board members
- teamworking skills
- integrity and discretion when handling confidential information
- a sound understanding of governance issues including an understanding of the Code for Sports Governance or a willingness to become familiar with this very quickly
- a commercial frame of mind
- good IT Competence including Microsoft Office
- experience of performing a company secretarial role is desirable
How to Apply
By email to firstname.lastname@example.org. Applications should include a full CV and covering letter matching your skills and experience to the above.
Please confirm any dates in January 2019 when you would be unavailable for interview
Closing Date 30 November – Late applications cannot be accepted
Interviews January 2019 – date to be advised.
Archery GB is the trading name of the Grand National Archery Society, a company limited by guarantee no. 1342150 Registered in England.