Starting a club
There are plenty of things to consider before setting up a new archery club. Are there enough potential members? Are there enough volunteers to run the club? Is there another club in the local area that is already meeting the needs of the sport locally which you could combine with?
If there is a general agreement to set up a club, a formal meeting will need to be called, and during this meeting a number of things need to be decided and agreed on.
The main actions required to start an archery club have been drawn together in A Guide to Setting up a New Archery Club available to download below.
Club Name – This can be anything you decide, but it would be handy to have it short and location specific. First, please check the name with Archery GB Membership Services to make sure that no other local club has the same/similar name. The name will also be needed to draw up the formal documents, such as the club constitution, and open a bank or building society account.
Club Constitution – A club constitution outlines the functions of the club, and the procedures for members, meetings and committees. Having a constitution will help to clarify how the club’s procedures should work. The constitution must be open and non-discriminatory. A sample constitution is available, which you can change and adapt accordingly. Before the initial meeting it is advisable that there is a draft constitution drawn up so that the group can adopt it.
Club Officials – A club needs a number of officials to run the club on a formal basis. A Club Chairperson, Secretary, Welfare/Safeguarding Officer and Treasurer are the minimum required. These posts will need to be elected, so before the meeting it is advisable you know that there are people willing to take up these roles. There can be other members on the committee, and this will be outlined in the club’s constitution. Many clubs will have other roles that people in the club may volunteer to carry out outside of formal positions.
Memberships – The club and its members are required to be registered with Archery GB, which is done online. The Club Secretary (main contact person) will need to be set up with online access, so Membership Services will need to be told this person’s full details to create them a record first. Membership is for individuals but clubs collate and provide the information and payments to Archery GB. Membership is paid annually and includes, among other things, membership card, insurance cover, access to training courses, entry to competition and leagues, award schemes and a quarterly magazine. It also allows Archery GB to work on your behalf to help develop the sport, and to work together with other national and local sporting bodies and organisations on the development of archery within the UK.
All Archery GB members must join their County and Region Associations, which is Confirmed with each membership and also on the Club Disclosure Form.
Venues – Archery facilities, especially indoor ones, are hard to come by. This might be a school, local authority facility, or facility belonging to another voluntary group or club. Your local Sports Development Officer (SDO), County Sports Partnership or Sports Council may be able to help you find a local facility. Once you have secured a venue to use and have the club set up online, the Club Secretary will need to register the range online before shooting begins there as a club.
Other things to consider:
- Committee Meetings and Annual General Meeting – When and where the committee should meet, how often, and electing a committee at the AGM.
- Finance – Income and expenditure of the club, and how much money it needs to run.
- Membership – Who is going to join your club and where will you get new members from.
- Insurance – Archery GB insurance covers all members and beginners for up to their first six lessons (click here: Intro Archery for more information). Coaches may want to get additional insurance through organisations such as UK Coaching
- Coaching Qualifications & DBS checks (formerly CRB or Criminal Records Bureau checks).
- Meetings/Leagues/Competitions – Becoming a member of these is a decision up to each club, but the members need to decide what type of club is it, whether it is going to be a recreational club or a club that runs in-house training and/or enters inter-club competitions.
- Equipment/kit – If you do not have any equipment then you will need to borrow or purchase some. Local clubs and the County Association may be able to help in the short term. Otherwise you will need to access local grants or funding from sources such as Sport England’s Small Grants Programme. Local businesses are a good source of sponsorship for local sports teams.
- Results/Public Relations/Press – You may want to build a website to attract new members and keep current members informed of news and results. It is advisable for a club to build up a good relationship with the local newspaper, to help raise the profile of the club. Often a local paper will run a story on the formation of a new club.