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Starting a club

There are plenty of things to consider before setting up a new archery club. Are there enough potential members? Are there enough volunteers to run the club? Is there another club in the local area that is already meeting the needs of the sport locally?

If there is a general agreement to set up a club, a formal meeting will need to be called, and during this meeting a number of things need to be decided and agreed on.
The main actions required to start an archery club have been drawn together in A Guide to Setting up a New Archery Club.

First Steps

Club Name – This can be anything you decide, but it would be handy to have it short and location specific. The name will also be needed to draw up the formal documents, such as the club constitution, and open a bank or building society account. You can check with the Archery GB Membership Services office to make sure that no other local club has the same name.

Club Constitution – A club constitution outlines the functions of the club, and the procedures for members, meetings and committees. Having a constitution will help to clarify how the club’s procedures should work. The constitution must be open and non-discriminatory. A sample constitution is available, which you can change and adapt accordingly. Before the initial meeting it is advisable that there is a draft constitution drawn up so that the group can adopt it.

Club Officials – A club needs a number of officials to run the club on a formal basis. A Club Chairperson, Secretary and Treasurer are the minimum required. These posts will need to be elected, so before the meeting it is advisable you know that there are people willing to take up these roles. The club needs at least three elected members on the committee. There can be other members on the committee, and this will be outlined in the club’s constitution. Many clubs will have other roles that people in the club may volunteer to carry out outside of formal positions.

Affiliation – The club and its members are required to be registered with Archery GB. Several forms (found at the bottom of this page) are available to be completed by club officials. Membership is for individuals but clubs collate and provide the information and payments to the Membership Services office. Membership is paid yearly and includes, among other things, insurance cover, access to training courses, entry to competition and leagues (with County and Region fees) and four magazines per year. It also allows Archery GB to work on your behalf to help develop the sport, and to work together with other national and local sporting bodies and organisations on the development of archery within the UK.
Archery GB strongly encourages clubs to join their County and Region Associations, as our laws state that clubs are normally expected to join them. If a club chooses not to join its relevant Region and County, its members must become Direct Members of Archery GB and pay the Direct Member fee. Confirmation of this is required by using the Club Disclosure Form (link at the bottom of the page).

Venues – Archery facilities, especially indoor ones, are hard to come by. This might be a school, local authority facility, or facility belonging to another voluntary group or club. Your local Sports Development Officer (SDO), County Sports Partnership or Sports Council may be able to help you find a local facility.

Other things to consider:

  • Committee Meetings and Annual General Meeting – When and where the committee should meet, how often, and electing a committee at the AGM.
  • Finance – Income and expenditure of the club, and how much money it needs to run.
  • Membership – Who is going to join your club and where will you get new members from.
  • Insurance – Archery GB insurance covers all members and beginners for their first six lessons (click here [LINK} for more). Coaches may want to get additional insurance through organisations such as sports coach UK
  • Coaching Qualifications & DBS checks (formerly CRB or Criminal Records Bureau checks).
  • Meetings/Leagues/Competitions – Becoming a member of these is a decision up to each club, but the members need to decide what type of club is it, whether it is going to be a recreational club or a club that runs in-house training and/or enters inter-club competitions.
  • Equipment/kit – If you do not have any equipment then you will need to borrow or purchase some. Local clubs and the County Association may be able to help in the short term. Otherwise you will need to access local grants or funding [LINK] from sources such as Sport England’s Small Grants Programme. Local businesses are a good source of sponsorship for local sports teams.
  • Results/Public Relations/Press – You may want to build a website to attract new members and keep current members informed of news and results. It is advisable for a club to build up a good relationship with the local newspaper, to help raise the profile of the club. Often a local paper will run a story on the formation of a new club.

Further Information and Support

Further information regarding club development is available in the Useful Resources For Clubs document library.

 

Documents

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